Job Purpose

Manage the sourcing and purchasing of products, materials, and services to ensure the right quality, quantity, price, and delivery timelines while supporting business operations, inventory availability, supplier performance, and cost optimization.

Key Responsibilities:

1. Develop and execute purchasing plans based on business requirements, inventory levels, demand forecasts, and approved budgets.

2. Source products, materials, equipment, and services from qualified suppliers and vendors.

3. Research markets, identify potential suppliers, compare product specifications, and evaluate pricing and availability.

4. Request, review, and negotiate quotations, pricing, payment terms, delivery schedules, warranties, and other commercial conditions.

5. Prepare and issue purchase orders in accordance with company policies, approval procedures, and negotiated terms.

6. Monitor purchase orders from placement through delivery, including order confirmations, shipment status, receipts, and invoice resolution.

7. Maintain accurate and up-to-date purchasing records, supplier information, product details, prices, contracts, and documentation.

8. Coordinate with inventory, warehouse, logistics, finance, operations, sales, and other internal teams to ensure timely procurement and order fulfillment.

9. Monitor inventory levels, reorder points, lead times, stock availability, and potential supply risks.

10. Evaluate supplier performance based on quality, cost, delivery, responsiveness, service, and compliance with agreed terms.

11. Build and maintain professional relationships with suppliers, vendors, distributors, and internal stakeholders.

12. Support supplier onboarding, due diligence, contract administration, and periodic supplier reviews.

13. Inspect or coordinate the inspection of delivered products and materials to verify quantity, quality, specifications, and condition.

14. Resolve purchase order discrepancies, delivery delays, quality issues, returns, credit notes, and invoice mismatches.

15. Prepare purchasing reports, cost analyses, savings reports, supplier performance updates, and procurement forecasts.

16. Identify cost-saving, process improvement, consolidation, and alternative sourcing opportunities.

17. Ensure purchasing activities comply with company policies, budget controls, contract requirements, ethical standards, and applicable regulations.

18. Support audits and maintain complete documentation for purchase transactions, approvals, supplier communications, and contracts.

Required Qualifications

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Finance, Operations, or a related field is preferred.

• 2–5 years of experience in purchasing, procurement, buying, merchandising, supply chain, or a related field.

• Proven experience sourcing products or services, evaluating suppliers, negotiating commercial terms, and managing purchase orders.

• Knowledge of procurement processes, inventory management, supplier management, order fulfillment, and supply chain operations.

• Experience using enterprise resource planning systems, procurement platforms, inventory systems, or purchasing software.

• Strong Microsoft Excel skills and ability to analyze pricing, purchasing data, inventory information, and supplier performance.

• Strong negotiation, communication, organization, decision-making, and problem-solving skills.

• Ability to review product specifications, quotations, contracts, purchase orders, invoices, and commercial documentation accurately.

• Strong attention to detail and ability to manage multiple suppliers, orders, priorities, and deadlines.

• Ability to build effective relationships with suppliers and collaborate with cross-functional teams.

• Knowledge of purchasing controls, ethical sourcing practices, contract terms, and applicable procurement requirements.

• Self-motivated, commercially aware, results-oriented, and able to work independently and as part of a team.